<p><span style="color: rgb(0,0,0);background-color: rgb(255,255,255);font-size: 13px;font-family: Verdana, Arial, Helvetica, sans-serif;">The Administrative Assistant will be based at the client location and support other sites as required.</span><br><br><span style="color: rgb(0,0,0);background-color: rgb(255,255,255);font-size: 13px;font-family: Verdana, Arial, Helvetica, sans-serif;">Responsibilities:</span><br><span style="color: rgb(0,0,0);background-color: rgb(255,255,255);font-size: 13px;font-family: Verdana, Arial, Helvetica, sans-serif;">• Serve as the interim book and digital resource manager until a full-time replacement is found</span><br><span style="color: rgb(0,0,0);background-color: rgb(255,255,255);font-size: 13px;font-family: Verdana, Arial, Helvetica, sans-serif;">• Support all aspects of textbook negotiations, purchasing and inventory.</span><br><span style="color: rgb(0,0,0);background-color: rgb(255,255,255);font-size: 13px;font-family: Verdana, Arial, Helvetica, sans-serif;">• Assist with the development of the book and Digital Marketplace</span><br><span style="color: rgb(0,0,0);background-color: rgb(255,255,255);font-size: 13px;font-family: Verdana, Arial, Helvetica, sans-serif;">o o Virtually attend meetings</span><br><span style="color: rgb(0,0,0);background-color: rgb(255,255,255);font-size: 13px;font-family: Verdana, Arial, Helvetica, sans-serif;">o o Write the SOP for the ordering of resources vetted by Curriculum and Instruction</span><br><span style="color: rgb(0,0,0);background-color: rgb(255,255,255);font-size: 13px;font-family: Verdana, Arial, Helvetica, sans-serif;">o o Assist with communication of the new order process and marketplace</span><br><span style="color: rgb(0,0,0);background-color: rgb(255,255,255);font-size: 13px;font-family: Verdana, Arial, Helvetica, sans-serif;">• Support with the procurement of curricular resources vetted by Curriculum and Instruction</span><br><span style="color: rgb(0,0,0);background-color: rgb(255,255,255);font-size: 13px;font-family: Verdana, Arial, Helvetica, sans-serif;">o o Gather necessary information from vendors and create documents to support procurement of resources</span><br><span style="color: rgb(0,0,0);background-color: rgb(255,255,255);font-size: 13px;font-family: Verdana, Arial, Helvetica, sans-serif;">• Serve as logistics liaison</span><br><span style="color: rgb(0,0,0);background-color: rgb(255,255,255);font-size: 13px;font-family: Verdana, Arial, Helvetica, sans-serif;">• Process and review all requisitions; adjust requisitions as needed</span><br><span style="color: rgb(0,0,0);background-color: rgb(255,255,255);font-size: 13px;font-family: Verdana, Arial, Helvetica, sans-serif;">• Support client with the invoicing and closing of POs</span><br><span style="color: rgb(0,0,0);background-color: rgb(255,255,255);font-size: 13px;font-family: Verdana, Arial, Helvetica, sans-serif;">o o Serve as a liaison to update vendors on the payment status of purchase orders</span><br><span style="color: rgb(0,0,0);background-color: rgb(255,255,255);font-size: 13px;font-family: Verdana, Arial, Helvetica, sans-serif;">o o Run open PO reports on behalf of clients</span><br><span style="color: rgb(0,0,0);background-color: rgb(255,255,255);font-size: 13px;font-family: Verdana, Arial, Helvetica, sans-serif;">• Oversee district and site level inventory</span><br><span style="color: rgb(0,0,0);background-color: rgb(255,255,255);font-size: 13px;font-family: Verdana, Arial, Helvetica, sans-serif;">• Respond to all book and digital resource related emails and phone calls</span><br><span style="color: rgb(0,0,0);background-color: rgb(255,255,255);font-size: 13px;font-family: Verdana, Arial, Helvetica, sans-serif;">• Collaborate with Teaching and Learning coordinators and vendors</span><br><span style="color: rgb(0,0,0);background-color: rgb(255,255,255);font-size: 13px;font-family: Verdana, Arial, Helvetica, sans-serif;">o Ensure material needs are fulfilled</span><br><span style="color: rgb(0,0,0);background-color: rgb(255,255,255);font-size: 13px;font-family: Verdana, Arial, Helvetica, sans-serif;">o Provide support in the book adoption process</span><br><span style="color: rgb(0,0,0);background-color: rgb(255,255,255);font-size: 13px;font-family: Verdana, Arial, Helvetica, sans-serif;">• Establish and maintain records to prepare reports; submit reports as required</span><br><span style="color: rgb(0,0,0);background-color: rgb(255,255,255);font-size: 13px;font-family: Verdana, Arial, Helvetica, sans-serif;">• Respond to inquiries to provide information and/or resolve issues; communicate with personnel and/or vendors regarding order status</span><br><span style="color: rgb(0,0,0);background-color: rgb(255,255,255);font-size: 13px;font-family: Verdana, Arial, Helvetica, sans-serif;">• Coordinate and complete special administrative projects</span><br><span style="color: rgb(0,0,0);background-color: rgb(255,255,255);font-size: 13px;font-family: Verdana, Arial, Helvetica, sans-serif;">• Support training for new employee as needed</span><br><br><span style="color: rgb(0,0,0);background-color: rgb(255,255,255);font-size: 13px;font-family: Verdana, Arial, Helvetica, sans-serif;">Personal Attributes:</span><br><span style="color: rgb(0,0,0);background-color: rgb(255,255,255);font-size: 13px;font-family: Verdana, Arial, Helvetica, sans-serif;">• Creativity and strong attention to detail</span><br><span style="color: rgb(0,0,0);background-color: rgb(255,255,255);font-size: 13px;font-family: Verdana, Arial, Helvetica, sans-serif;">• Ability to work effectively on tight deadlines, as necessary</span><br><span style="color: rgb(0,0,0);background-color: rgb(255,255,255);font-size: 13px;font-family: Verdana, Arial, Helvetica, sans-serif;">• Oral and written communication skills</span><br><span style="color: rgb(0,0,0);background-color: rgb(255,255,255);font-size: 13px;font-family: Verdana, Arial, Helvetica, sans-serif;">• Exceptional customer service skills, including the ability to interact professionally with a diverse group of customers</span><br><span style="color: rgb(0,0,0);background-color: rgb(255,255,255);font-size: 13px;font-family: Verdana, Arial, Helvetica, sans-serif;">• Positive, productive team player</span>&nbsp;</p>
